How To Transfer Excess Computers to Eligible Schools and Educational

Non-profit Organizations

Updated 12/08/2004

The Computers for Learning website at www.computers.fed.gov/property/pm1.asp provides Government agencies with a quick and easy system for transferring excess computers and automatically tracking transfers so that Government agencies can generate an annual report to GSA. Donations through the website are limited to donations for pre-kindergarten through 12^th grade schools and educational nonprofit organizations that serve pre-kindergarten through 12^th grade children, are tax exempt and operate exclusively for education. 

You may donate computers in two ways:  (1) ship the excess equipment to the NOAA warehouse, which will arrange the donation through it's own list of recipient organizations, or (2) you may arrange to donate the equipment to a school or non-profit of your choice by following the instructions below. 

The Property Custodian will:

• Email the ITA Property Management Officer, Office of Organization and Management Support (copy to the program unit Property Accountability Officer) requesting a USER ID and password to donate computers using the Computers for Learning website.
• Arrange for the computer/equipment donation using the website. (Follow the detailed procedures on the Computers for Learning website.)
• Email the school describing the computers available for donation.

The School or Nonprofit Organization will email acceptance or decline the donation.

The Property Custodian will send the form on the website which transfers title to the computers from ITA to the school or nonprofit organization if they would like to receive the computers.

The School or Nonprofit Organization will mail an acceptance letter signed by the principal or director enclosing the signed transfer of title form to the property custodian.

The Designated Information Technology Contact for the ITA program units, Administration/Office of the Under Secretary will work with the Office of the Chief Information Officer (OCIO) to ensure that software licensing agreements are not violated and complete the security erasure of the hard drive before the computers can be released for donation.

The Property Custodian will:

1. Prepare a CD-50 (available on E-form website) to transfer the property to the NOAA Warehouse after receiving the signed transfer of title form, .

2. Mark 'DONATION' on the CD-50 and annotate the CD-50 with the name, address and telephone number of the school or nonprofit organization that will receive the donation.

3. Send the CD-50 to Shipping and Receiving, Room B-511.

Shipping and Receiving will pickup the computers and release them to the NOAA Warehouse.

The NOAA Warehouse will:

• Screen the computers/equipment with other Department of Commerce bureaus using the General Services Administration (GSA) Agency Asset Management Service.
• Notify the property custodian indicating if other agencies are interested and whether to proceed with the donation.
• Shrink wrap computers and equipment for donation or properly package the equipment for transportation, temporarily store the computers in the NOAA Warehouse and make the computers available to the designated school and nonprofit organization for pick up.
• If the property is earmarked for donation, dispose of it through other authorized channels.

The Property Custodian will notify the school or nonprofit organization of the date/time to pick up the computers from the NOAA Warehouse.

The NOAA Warehouse will release the computers only to the representative of the designated school or nonprofit organization with proper identification.

The Property Custodian:

• May withdraw the offer to the school or nonprofit organization and offer the computers to another school or nonprofit organization if computers are not picked up within 30 days.
• Will keep the official file for the annual report to GSA, including a copy of the signed acceptance letter and transfer of title form, and update information on the website and the Department of Interior Fixed Asset System.

For further information contact:  Jeff Scherr at 202-482-3266 or e-mail Jeffrey_Scherr@ita.doc.gov.