How to Change Information on Your Approving Official Purchase Card Account

Updated 12/16/04

To change information on the Approving Official Account form ITA 2063, "Government Approving Official SetUp/Maintenance", available using the Adobe Acrobat E-forms Website via "Our Place" at http://ourplace.ita.doc.gov.

1. SECTION I. Type of request:

2. SECTION II. Approving Official Information

• To change information for an approving official, type in only the information to be changed. Leave all other information fields blank.
• To Cancel an approving official, type 'TURN OFF REPORTS' after the name.

3. SECTION III. Reporting Parameters

• Indicate account number - cardholder's card number.
• To move an approving official to another hierarchy code, enter one of these codes on the 3rd blank line for the Reporting Hierarchy. Also indicates levels 5 & 6 of the hierarchy levels.

• To move or cancel an approving official enter the last 5-digits of the approving official account number on the 4th blank line, the levels 5 & 6 on the following 2 lines.

4. SECTION IV. Approving Official Signature

• Type the approving official's name.
• Obtain the signature of the Approving Official and indicate the date.
• Upon submission, the Approving Agency Program Coordinator will sign.

5. Signature DUS, CFO&DOA, AS or DAS

• Office of the Under Secretary, obtain the signature of the DUS.
• Program Units, obtain the signature of the approving official's supervisor at the DAS-level or higher (DAS/AS).
• Administration Offices, obtain the signature of the CFO and Director of Administration.

6. Headquarters and Overseas submit completed forms to Robin Carpenter, ITA Purchase Card Coordinator, in Room 4001, and domestic field offices submit forms to the servicing ASCs.

For additional information contact: Robin Carpenter at 202-482-4989 or via e-mail Robin_carpenter@ita.doc.gov