How to Prepare Domestic Airway Bills
Updated 07/16/07

ITA is under contract with Federal Express to receive discounted government rates for domestic airway services. Offices pay charges for these services via the Government Purchase Card. Hard copy airway bills may be obtained from the purchase cardholder within your office or accessed on-line at www.federalexpress.com.

Federal Express airway bills should include the following information:

1. Date and sender's account number

Sender's name and telephone number

Agency name and your room number

Street address, city, state and zip code

2. Not applicable (under GSA's SmartPay Program)

3. Recipient's name, phone number

Company name, room number

Street address, city, state, zip code

4. Type of service

5. Type of packaging being used

6. Special handling (if appropriate)

7. Payment selection (usually sender)

8. Sender's signature

For same day pick up, completed airway bills and packages should be delivered to the mailroom by 3:30 p.m. or HCHB's main lobby before 6:00 p.m. Monday-Friday.

For additional information, contact Diana Smith at 202-482-3265 or via e-mail at Diana.Smith@mail.doc.gov.