(Sample Basic Letter)
Font. Use the Times New Roman 12 point font.
Inside Address. Name; title (when appropriate); organization (when appropriate); street address or P.O. Box; and the city, state and zip code of the person to whom the Secretary is writing.
Name. Members of Congress are addressed as "The Honorable (name of Representative or Senator)" on the same line. This rule also applies to Cabinet members, American Ambassadors, state Governors and other high-ranking officials. Foreign Ministers/heads of state are addressed as "His Excellency" or "Her Excellency" on one line, followed by a second line with the official's name.
Body of Letter. Left margin is justified.
Complimentary Close. Hit return key twice, tab to position 4.5" and type "Sincerely" for the complimentary close.
Signature Block. Hit return key five times, tab to the 4.5" position, and type "Carlos M. Gutierrez " for the signature.
For additional information, contact: The ITA Secretariat at (202) 482-5101 or access our website at www.ita.doc.gov/ita_sec/