How to Prepare An International Travel Order
Updated 02/16/05

1. To prepare an International Travel Order, access the smart forms (ITA applications) located on the ITA Intranet, "Our Place" at http://ourplace.ita.doc.gov using Adobe Acrabot software.

2. See items 1-15, "How To Prepare A Domestic Travel Order".

3. If a rest stop is authorized, include the statement:

"Traveler is authorized an official rest stop from (date) to (date) in (location)" in Block #14. If Extra-Fare Accommodations are being requested, attach a completed CD-334, "Request for Approval of Extra Fare Air Accommodations".

4. Prepare ITA-233, "Concurrence Record". Include justification:

If the lowest cost contract carrier will not be used.

If other than U.S. carriers will be used.

If the travel is not included on the Quarterly Travel Plan.

If travel advance exceeds the daily allowance for meal and incidental expenses (i.e., traveler does not possess an Citibank Travel Card).

5. Attach a copy of the outgoing country clearance cable (not the come-back) sent to the post or obtain appropriate clearance from the MAC country desk officer on the Concurrence Record.

6. If eight or more ITA travelers are attending the same event, complete the "Request for Group Travel of Eight or More" form for approval by the Deputy Under Secretary for International Trade. Attach form to the travel order.

7. Block 15: Obtain the signature of the appropriate Assistant Secretary.

8. Take travel order along with appropriate documents to the Assistant Secretary-level travel contact who will review and provide to the Office of Organization and Management Support (OOMS).

9. Block 16: OOMS will review and obtain the signature of the DUS/IT.

10. Take 3 copies of the approved travel order to SATO in Room 2069.

For further information contact: Annette Henderson-MAS 202-482-3995; Lavenia Moultire-IA 202-482-1771; Suzette Wright-MAC 202-482- 3809 or Angela Pinckney-USFCS, 202-482-6340 or Sharon Russell at 202-482-3267 or by e-mail at sharon_russell@ita.doc.gov.