How to Detail an ITA Employee

Updated 10/01/07

A detail is the temporary assignment of an employee to a different position or set of duties for a specified period of time. Officially, the employee continues to hold the position from which detailed and keeps the same status and pay. The assignment of an employee to a position with same grade, series, and basic duties is not defined as a detail so long as positions are in ITA.

Purposes:

• Changes in mission/organization
• Unexpected increase in workload
• Special projects
• Extended absences

For details exceeding 30 calendar days submit:

• SF-52, "Request for Personnel Action" with beginning and ending dates of detail.
• Position description with CD-516, PD coversheet, "Classification and Performance Management Record" or statement of duties without PD coversheet.
• Justification outlining purpose of detail and type of detail: reimbursable or non-reimbursable. Non-reimbursable details to other agencies must state how the detail relates to the ITA's appropriation and will aid in accomplishing the purpose for which the appropriation is provided.
• Details are terminated or extended by submitting a separate SF-52. An extension request must be submitted 4 weeks in advance of expiration date.

Prohibitions:

• Employees appointed permanently from competitive registers or under direct hire procedures may not be detailed for three months after the initial appointment.
• Employees may not be detailed to a higher grade or to a position with greater promotion potential for more than 120 calendar days without completion of competitive procedures.
• Initial details may only be made for up to 120 calendar days and extensions can be made only in increments of up to 120 calendar days.
• Employees may not be detailed outside of DOC such as to Congress, the White House, the Office of Management and Budget and related offices without prior DOC approval.

For additional information contact: your servicing Human Resources Specialist 202-482-3301

Standard Operating Procedures link:  http://www.ita.doc.gov/hrm/sop/