The Purchase Order (form CD-404) is used to process payment for products or services obtained through a Request for Procurement (form CD-435). This form can be found The Purchase Order is the primary document needed for processing vendor payments. The Order must be signed and dated by the individual responsible for certifying that the items or services have been received and are in agreement with the Request for Procurement requirements. To minimize payment delays and interest penalties, the Purchase Order must be processed within five (5) business days of receipt.
1. Receipt Date: Enter the date the items/services were received in the office in Block 34.
2. Acceptance Date: Enter date items/services were accepted in Block 35. This must be within 7 days of the receipt date.
3. Acceptance Signature, Title & Phone Number: Obtain the signature of the individual responsible for certifying that the items or services have been received and are in compliance with the order in Block 36. Enter the name, title and phone number.
4. Type of Shipment: Enter "C" for Complete if all items were received from the vendor in Block 37. Enter a "P" for Partial if all items/services were NOT received from the vendor.
5. Submit Receipt Copy 1 of the completed form to:
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6. Questions concerning status of payment should be directed to the Department of Interior, National Business Center, Denver, Colorado at (303) 969-7780.
For additional information contact: