CFO-ADMIN NEWS YOU CAN USE

A Monthly Newsletter from the

Office of the Chief Financial Officer and

 Director of Administration

October 12, 2011

 

 

In this issue of CFO-Admin News You Can Use, we focus on the following: 

• New Acquisition Service Provider

• Use of FedTraveler For Local Travel

• Read It. Don't Print It.

• New Office Space Locations

• ITA's Annual Honor Awards Ceremony

• ITA Central OLIA Page - A Resource for You!

• ITA Comings and Goings

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New Acquisition Service Provider

 

Please be advised that the ITA is working with the Department of Interior (DOI) as our new acquisition services provider for FY 2012.  We will no longer be processing new purchase requests through the NOAA Acquisition  Office, effective immediately.  All FY 12 acquisitions will be processed by DOI.  NOAA will continue to service ITA grants as well as those purchase orders and contracts that have already been awarded and will provide close-out services as those contracts expire.

 

In the coming days, ITA will be sending out further communications about what this change means in terms of new order processing and requirements.  We will post information on the OMO website on ITA Central under the “Procurement” heading, as well as sending out emails to Resource Coordinators and COTRs.  We will also include additional information about this change in the next issue of News You Can Use.

 

If you have questions or concerns about this change, please contact Robin Carpenter, ITA’s Procurement Liaison, at 202-482-4989 or via email at Robin.Carpenter@Trade.Gov.

 

 

Use FedTraveler For Local Travel

 

ITA travelers are reminded that the conversion to FedTraveler means that reimbursement for local travel (taxis, etc.) will also be handled via the FedTraveler system you will no longer have to manually fill out SF-1164.  In order to help contain processing costs, it is advisable to accumulate several local travel receipts before submitting them for reimbursement.  A fee of $6.76 will be assessed to your office budget for each local travel voucher that is submitted.

 

If you have questions, please contact your travel contact or Sharon Russell at:  Sharon.Russell@trade.gov or 202-482-3267.

 

 

Read it. Don’t Print it. Go Green Initiative

 

The “Read it. Don’t Print it” initiative encourages ITA employees to read documents electronically rather than printing them.

 

However, have you ever hosted or attended a meeting where the phrase “Killing Trees” comes to mind due to the excess uncollected copies of meeting documents? When you are hosting or attending a meeting that includes meeting materials, please note in your meeting invite whether “documents will or WILL NOT be provided or ask whether documents will be provided. This simple practice is another step closer to the President’s Campaign to Cut Waste. These best practices also align with the Department’s Cost Reduction Project, to drive down costs and reduce inefficiencies by streamlining and driving significant savings.  Always remember to recycle if “Killing Trees” is your only other option. 

 

Please visit ITA Central's MyIdea_MyITA Employee Suggestion Program and select the “Read it. Don’t Print it.” link for instructions and information. For additional questions, please contact   Clarance Burden, Office of Strategic Resources at 202-482-4285.

 

New Office Space Locations

Because of flooding in level A of the swing space, ITA’s Office of Financial Management (OFM) has relocated to other parts of the Hoover Building. OFM employees are located at the following locations:

 

 

The drop off point for sending a document to NIST for entry into the CBS accounting system has moved to HCHB Room 1235. This is in the south part of HCHB building. Elevators to this part of the building are located on corridor two.

 

Phone numbers for OFM staff have not changed.

 

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"Other News"

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ITA's Annual Honor Awards Ceremony

Recognizing Achievement                                             SAVE THE DATE

The ITA Annual Honor Awards Ceremony is scheduled for Wednesday, November 30, 2011, at 10 AM in the HCHB Auditorium followed by a reception with light refreshments.  Under Secretary Sanchez along with his senior executive team will present the Bronze Medals and Memorial Awards to this year's winners and also recognize winners of the Quarterly Stars Awards from 2011. The recipients of these awards have demonstrated excellence in individual or group achievement in furtherance of ITA goals and represent the very best in public service to America.

Field Employees, You Spoke and We Listened:  We understand that it is unrealistic for most ITA field employees to attend this event in person, but we want to provide you with the opportunity to call in to listen and be a part of this celebration in real time.

 

Field employees only (all other ITA employees located in HQ, including the Ronald Reagan Building should, attend in person)

For callers throughout the USA Dial: 1-800-619-5712, Pass code is “OSR”

For international callers:  Dial: 1-312-470-7348, Pass code is “OSR”           

Please mark your calendars to join us in this special celebration and to congratulate your colleagues on their personal achievements.

 

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ITA Comings and Goings

 

Arrivals – WELCOME

FCS: Catherine Voetsch; OUS: Elizabeth Schaefer; Wallis Yu; Gregory Bell; MAC: Robert Adams, Jr.; Christopher Wong; Edward Koenig

 

 

Departures

 

IA: Douglas Kirby; Olga Carter; Richard Rimlinger; Kelly Parkhill; Laurie Parkhill; Lawrence Brill; Ronald Daly; Sheila Forbes; Janice Simmons; Debra Moore; John Brinkman; Amanda Douglas MAC: Jennifer Boger; Brenda Fisher; Pamela Woods; Robert McLaughlin; Elizabeth Hall; Blondell Banks; MAS: Joel Secundy; Damon Greer; Ronald Green; Charles Bell; James McElroy; Glenn Watkins; John Chittum; Jerome Morse; Leonard Heimowitz FCS: Michael Kurasz; Terry Sorgi; Roger Drexler; Rohit Khanna; Tamarind Murrietta; Patrick Mcrae; Ronald Wilson; Robin Mugford, Jeanne Townsend; Linda Santucci; Elva Daugherty; Constance Green; Gloria Jefferson; Ava LaLiberte; Sybil Collins; Mary Hayward; William Davis; Thomas Maguire; Ruth Mayo; Patrice Mickens; Mark Weaver; Gladys Sanders; Suresh Dir; Loretta Cole; Edward Kimmel; Louis Quay; John Klingelhut; Mildred Ward; Richard Hughes; Nancye Torbett; OCIO: Florine Barton