Metrocheks

Metrocheks will be distributed to participating employees in Room B841B from April 6-8, 2004, according to the first letter of your last name, as follows:

A-E-April 6, 8:30-12:00

F-L-April 6, 12:00-3:30

M-R-April 7, 8:30-12:00

S-Z-April 7, 12:00-3:30

On April 8, Metrocheks are available for pickup in Room B841B by any participating employee. Those employees who are unable to get their Metrocheks during the designated times can go to the Department of Transportation (DOT) headquarters, located at 400 7^th Street, SW. Take the Metrorail to L’Enfant Plaza, exiting at 7^th and D. The Metrocheks pickup window is located on the Plaza Level, Southwest corner of DOT, in Room 206. The office hours are Monday thru Friday, 8:30 a.m. until 4:00 p.m. with full coverage during lunch hours. If you have questions, please call Sharon Russell at (202)482-3267.

New and Revised E-Forms

The following forms have been approved and posted to OurPlace under the e-form menu option: Revised

ITA2058 - Government Purchase Card Set-up Form, ITA2061 - Government Purchase or Travel Card Maintenance, ITA2063 - Government Approving Official Setup/Maintenance Form:  New - CD-97 - Request for Security Assurance and Official Passport Clearance for Foreign Travel, SF-1034 Public Voucher for Purchases and Services other than Personal, SF-1034A continuation sheet for Public Voucher for Purchases and Services other than Personal, OPM-630 Application to become a leave recipient under the voluntary leave transfer program, OPM-630A Request to donate annual leave under the voluntary leave transfer program. If you have questions about how to access these forms on OurPlace, contact the Help Desk at (202)482-4641. If you have questions regarding the use of these forms, contact Robin Carpenter at (202)482-4989 or Glenitta Chase at (202)482-3757.

New Conference Room Guidelines

As of January 1, 2004, the Department's Facilities Services Division (FSD) stopped loaning LCD projectors for use in bureau conference rooms.  However, LCD projectors are provided, upon request and availability, for use in conference rooms controlled by the Department.  Additionally, due to recent pest problems, food and beverages are no longer permitted in Departmental conference rooms.  If you have questions or need more information, please call (202)482-3265 or e-mail Judith_Wilson@ita.doc.gov.

Records Management

Official records are disposed of in accordance with the General Records Schedules (GRS) and/or Records Control Schedules (RCS) issued by the National Archives and Records Administration (NARA). The schedules provide instructions 1.) for the prompt disposal of temporary records whose authorized retention periods have expired, 2.) for the timely and systematic transfer to economical storage of records no longer needed in office space but not yet eligible for final disposition, and 3.) for the identification and transfer of permanent records to the National Archives for preservation and for reference and research use. If you require assistance with records management, contact Glenitta Chase at (202)482-3757.

Review Unliquidated Obligations

Budget Analysts will be working with Resource Coordinators to prepare the ITA143; Unliquidated Obligations Report; for de-obligations for FY 2004.  If you have questions, contact Amy Duncan at (202)482-5739.

Managing for Results

ITA is committed to performance and accountability. Several quantifiable performance measures are reported, recorded and tracked to ensure that ITA focuses on tangible, outcome-oriented performance.  The chart below shows several FY 2004 first quarter results of ITA-wide performance measures.  This report is produced using data in ITA's performance management and reporting software, PB Views.   FY 2004 First Quarter Actual Performance:  The Number of Market Access and Compliance Cases concluded exceeded it's target by 23%; 100% of AD/CVD Cases were completed on Time; and The Dollar Value of Advocacy Projects Completed was more than twice the projected target [$3.16 Billion was achieved against a quarterly target of $1.25 Billion] For additional information on ITA performance management, contact Ed Meyer at (202)482-3304. 

Flashpoint & Document Direct Classes

Monthly classes on Flashpoint & Document Direct are currently offered by ITA/OFM.   OFM will conduct troubleshooting sessions the first Tuesday of every month in Room 4115 to provide user-specific training in interpreting financial data within FFS. Additionally OFM will conduct Obligation and Expenditure Tracking on the third Tuesday of every month in Room 6057. The April dates are April 6th (8 a.m. - 10 a.m. and 11 a.m. -12 noon) and April 20th (9-11 a.m. and 1-3 p.m.). The calendar is available on-line at: http://www.ita.doc.gov/ofm_guidance/Training%20Calendar.pdf If you have questions, contact Roxanna Allen at (202)482-8363.

Traveler's Corner

Question:  What requirements must a traveler meet to operate a Government automobile for official travel?

Answer: A traveler must possess a valid State, District of Columbia, or territorial motor vehicle operator's license and have a travel order which specifically authorizes the use of a Government-furnished automobile. If you have questions, call your travel contact or Sharon Russell at (202)482-3267.

Where Do I Find....Information on Verification of Employment?

Each employee is responsible for authorizing the release of their employment and salary information. You also have the ability to control the amount of information being provided, allowing the lender or creditor to retrieve this information immediately. To authorize the lender or creditor access to this information, you will need to obtain an authorization code. More information on obtaining an authorization code can be found at http://www.ita.doc.gov/hrm/verific.html. If you have any questions, please contact Quinecia Pryor at (202)482-3301.

ITA Comings and Goings 02/08/02 - 03/22/02

Arrivals - WELCOME!
OUS - Lori Harju; CFO/ADMIN - Tyesha Bennett, Edgar Esmabe, Pamela King, Shawn Sanders; MAC - Thomas Dycus, Elise Owen, Amy Shirey; TD - Matthew Englehart, Kenneth Monahan; US&FCS - Melissa Grosso, Jennifer Holyfield, Daniel Landrum, Brian McNamara.

Departures
OUS - William Corley; ADMIN - Michelle Batie; MAC - Michael Considine; TD - Judy Mussehl-Aziz, Peter Sheridan; US&FCS - Johanna Brown, Brent Cassell, Andrea Donnally, Edward Miccio, Ellen Moore.