In this Issue

Revised E-Form
HCHB Corridors
Renewing or Replacing ID Badges
Hospitality Funds Training
Flexible Spending Accounts
FY 07 2nd Quarter Mid-Year Performance Results

Features

Procurement/Purchase Card Corner
Where Do I Find

Revised E-Form

The following form has been revised to generate a requisition number and posted to OurPlace under the e‑form, ITA Smart Forms menu option: SF1 Printing and Binding Requisition to the Public Printer. The SF-1 is for all printing and binding of documents (i.e., reports, business cards and stationery). Although the form automatically generates a requisition number the requester must still go to ITA Office of Financial Management (OFM) for clearance. If you have questions about how to access these forms on OurPlace, contact the Help Desk at (202) 482‑1955. If you have questions regarding the use of this form, contact the Office of Public Affairs at (202)482‑3809.

HCHB Corridors

For safety and aesthetics, HCHB corridors should be clear of furniture, office equipment, and other obstacles. If temporary, short term storage of furniture is needed, please mark each item clearly with a note stating: whether the item is to be surplused; listing the room number where the item will eventually be placed; and stating the planned date for the item to be removed. To surplus items, prepare a CD-50, FAX it to Logistics Services Division at (202)501-2505, and then DOC movers will contact you for proper pick up and disposal of the requested property. For more information, contact Diana Smith at (202)482-3265.

Renewing or Replacing ID Badges

When you renew or replace your ID badge, there are guidelines to prevent identity fraud and protect personal privacy of government and contractor workers. The Personal Identity Verification (PIV) system requires you to provide background information that will be used to verify your identity. You are required to take the PIV online training at www.osec.doc.gov/osy. At the end of the online training session, remember to print the completed certificate, then complete form CD-591 "DOC Personal Identity Verification (PIV) Request" found under eforms at: http://ourplace.ita.doc.gov/, fill in items 1 through 10 and have your sponsor complete items 11 through 14. Unit Sponsor: Manufacturing Services: Annette Henderson, OAS/OPCM x23995, Rachel Krrushinski, MFG x25126, Christine Simmons, SVC x24071, Deborah Missouri, IAN x21701 - Market, Access, & Compliance: Tyler Shields, x23544 - Import Administration: Robert Goodyear x25194, Craig Bolton x20847 - US&FCS: Christopher James, Advocacy Ctr x25578, Mildred Ward, Professional Dev. x24231, Frank Spector, OIO x22054, Jean Coffman, ODO x26391, Dava Kunneman x21053 - Under Secretary: Pat Corken x24041 - Human Resources: Carmen Montgomery x23620 - CFO/Admin: Rita Steele x0397, Kurt Arneson x23633. Lastly, hand carry the following items to the Office of Security, room 1033: Form CD-591, PIV certificate, and your expired badge. For further information contact Rita Steele at (202)482-0397.

Training - Use of Hospitality Funds

The Office of Financial Management will be hosting one hour training sessions on the use of the Hospitality fund. Topics will include the official policy and procedures for use of hospitality funds and how to complete a CD-464 Request for Authorization by Primary Operating Unit for Official Entertainment. Individuals using the Hospitality fund should plan to attend.

When: Tuesday, May 8th, Wednesday, May 9th, or Thursday, May 10th,
Time: 9 a.m. – 10 a.m.
Location: Room 4115

Seating is limited. Please contact Crystal Bush, Crystal.Bush@mail.doc.gov or (202)4482-8365 to register for this session.

FY 07 2nd Quarter ITA Mid-Year Performance Results

The Office of Financial Management (OFM) is pleased to provide a summary of ITA's Mid-Year Performance Results. ITA has hit all but three of its quarter targets for Q2. High performing metrics for the quarter include:

Measure	Target	Actual
Number of increase-to-market export successes	1,363	1,663
Number of export successes made as a result of ITA involvement	2,619	2,899
Percentage of market access and compliance cases resolved successfully	25%	44.12%
Percentage of AD/CVD proceedings completed within statutory deadlines	100%	100%

Cumulatively, ITA is underperforming in some performance measures that are reported to the Department. ITA has developed corrective actions in order to improve these metrics for the third quarter. OFM would like to thank ITA program units for submitting performance data and commentary this quarter in a timely manner. The data submitted by program units will be used by Deputy Undersecretary O'Neill, during the April 26th Mid-Year Performance meeting with the Deputy Secretary Sampson. If you have questions contact Dondi Ojeda at (202)482-5204.

Use It or Lose It – Flexible Spending Accounts

May 31, 2007 is the deadline for submitting claims from your Flexible Spending Account (FSA) for eligible expenses incurred during the 2006 Benefit Period (January 1, 2006 through March 15, 2007). All claims for eligible 2006 Benefit Period expenses must be postmarked or faxed (866)643-2245 to FSAFEDS by May 31, 2007 to be considered for reimbursement. Otherwise, these claims will be denied and any remaining 2006 balance(s) will be forfeited. For more information, contact your FSAFEDS Benefits Counselor at (877)372-3337, Monday-Friday, 9:00 a.m. – 9:00 p.m., EST, or via e-mail FSAFEDS@shps.com. If you have any questions about benefits programs, please contact Vanessa Lewis at (202)482-8327 or via email at Vanessa.Lewis@mail.doc.gov or Rhoda Chilcoat (202)482-0653 or via email at Rhoda.Chilcoat@mail.doc.gov.

Procurement/Purchase Card Corner

Question: What are the lead times for procurement actions?

Answer: Below are the action lead times for submitted procurements.

Dollar Value of Procurement Action	Maximum Administrative Processing Time
$0.00 - $24,999.99	30 Calendar days
$25,000 - $100,000	75 Calendar days
Any order against existing contract (GSA Schedule, GWAC, IDIQ contract)	60 Calendar days
$100,001.00 - $499,999.99	150 Calendar days
$500,000.00 - $4,999,999.99	210 Calendar days
$10,000,000.00 and up	360 Calendar days

If you have questions, please contact Robin Carpenter at (202) 482-4989 or via email at Robin.Carpenter@mail.doc.gov.

Where Do I Find...information on the Key Distinctions on Levels 3, 4, and 5 Performance on the Department’s 5-Level Performance Management?

To assist ITA employees to better understand the key distinctions on Levels 3, 4, and 5 regarding the Department’s 5-level performance management system, OHRM has created a document with information on distinctions. This information can also be found on the last pages of CD-430, Performance Management Record. Click here to view the key distinctions. For other information regarding Performance Management, you can also visit OHRM’s Performance Management Web page. For questions regarding performance management, you can contact Anesia.Robinson@mail.doc.gov or call her on (202)482-1380.