OFFICE OF FINANCIAL MANAGEMENT

Updated 03/27/03

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ITA DOCUMENT TRANSACTION CODES

BC - Bank Card Payment

BD - Billing Document

CC- Credit Card Collection

CG - OPAC Collection

CJ - Bank Card Adjustment

CL - Lockbox Collection

CN - Non-224 Collection

CR - Cash Receipt

CS - State Department Collection

CX - Check Cancellation

DD - Direct Disbursement

DN - Direct Disbursement - Non-224

DS - State Department Disbursement

GO - Grant Obligation

GR - Grant Payment

IC - Travel Advances and Related Fees, Issued via Debit Card or Convenience Check

MO - Miscellaneous Obligation

MS - State Department Obligation

NC - No Check Transaction

PR - Payroll

PS - CAAPS Payroll

PV - Payment Voucher

RC - Receiver

SN/SV - Standard Voucher

TD - Travel Advance

TO - Travel Order

TM - Travel Manager - Obligation

TP - Travel Related Payment Voucher

TV - Travel Voucher

T2 - Travel Manager - Voucher

VS - Prompt Payment Interest

YE - Year End Accrual
 
 

Transaction Codes with Definitions

BC - Bank Card Payment
The monthly Citibank payment for all Purchase Card activity. Each transaction will be recorded as a BC transaction, charged to the default account code established for the cardholder. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

BD - Billing Document
Billing documents are used to establish accounts receivable. When a bill for collection is issued to a debtor, a BD transaction is recorded. Bills for collection are generally used for; Gift and Bequest reimbursements, insufficient funds on checks from Information Products or Trade Events, and billings under reimbursable agreements. Generally, most reports used by the field will not deal with BD documents.

CC - Credit Card Collections
Collections from the Point of Sale or Plastic Card Network. When a credit card transaction is processed with a customer, a CC transaction is recorded. This transaction will be reported in the ITA 305, Weekly Collection Report by Organization and the ITA 306, Monthly Collection Report by Organization.

CG - OPAC Collections
Collections from other Federal Agencies. When a collection is received from a federal agency, a CG transaction is recorded. Generally these collections deal with reimbursable agreements. This transaction will be reported in the ITA 305, Weekly Collection Report by Organization and the ITA 306, Monthly Collection Report by Organization.

CJ - Bank Card Adjustment
Adjustments to the Bank Card Payment (BC) expenditures. When purchase cardholders receive their monthly statements, they must identify the accounting code for each transaction. The adjustment will result in two CJ transactions; a negative to the default accounting code, and a positive to the new accounting code. These transactions will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years), and ITA 102 Cumulative Transaction Report.

CL - Lockbox Collections
Collections from domestic and foreign customers that are sent to the Lockbox. When a collection is received from a domestic or foreign customer, the ITA office will complete a Collection Transaction Record and forward it along with the check to the Lockbox. These collections are generally for Information Products, Trade Events, expenditure refunds, or repayment of employee travel advances. This transaction will be reported in the ITA 305, Weekly Collection Report by Organization and the ITA 306, Monthly Collection Report by Organization.

CN - Non-224 Collections
Collections from other Federal Agencies. When a collection is directly recorded to one of ITA's appropriations from another federal agency, a CN transaction is recorded. This type of transaction is rare. This transaction will be reported in the ITA 305, Weekly Collection Report by Organization and the ITA 306, Monthly Collection Report by Organization.

CR - Cash Receipts
Collections from domestic and foreign customers that are sent to the NBC-Denver. When a collection is received from a domestic or foreign customer, the ITA office will complete a Collection Transaction Record and forward it along with the check to the NBC-Denver. These collections are generally Treasury checks over $5,000. This transaction will be reported in the ITA 305, Weekly Collection Report by Organization and the ITA 306, Monthly Collection Report by Organization.

CS - State Department Collections
Collection from the State Department Interface. When the State Department file is interfaced monthly, collection transactions are recorded as a CN transaction.

CX - Check Cancellations
Check previously issued to vendors or employees that have been canceled by Treasury. Treasury will notify the NBC-Denver when a check has been canceled, after notification a CX transaction is recorded. Generally, most reports used by the field will not deal with CX documents.

DD - Direct Disbursement
Payments to other Federal Agencies. When a payment is made to another federal agency through OPAC, a DD transaction is recorded. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

DN - Direct Disbursement - Non -244
Payments to other Federal Agencies. When a payment is directly recorded to one of ITA's appropriations by another federal agency, a DN transaction is recorded. This type of transaction is not very common. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

DS - State Department Disbursement
Payments recorded in the State Department Interface. When the State Department file is interfaced monthly, payment transactions are recorded as a DS transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

GO - Grant Obligation
Grant awards are recorded as GO documents. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years), ITA 102 Cumulative Transaction Report and ITA 143 Unliquidated Obligations Report.

GR - Grant Payment
Payments made to grant recipients on SF-270, Request for Advance or Reimbursements. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

IC - Travel Advances and Related Fees, Issued Via Debit Card or Convenience Check
Travel Advances, issued to individuals who do not have a U.S. bank account and who do not have a government travel card, are recorded as IC transactions. The advances are reported on the ITA200 Report, and the related fees are reported on the ITA 100 and 102 reports.

MO - Miscellaneous Obligation
Training forms, purchase orders, contracts, orders with Federal Agencies, and miscellaneous orders are recorded as a MO transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years), ITA 102 Cumulative Transaction Report and ITA 143 Unliquidated Obligations Report.

MS - State Department Obligation
Obligations recorded in the State Department Interface. When the State Department file is interfaced monthly, payment transactions are recorded as a MS transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

NC - No Check Transaction
Advice of Corrections, referencing an obligation (MO or GO), are recorded as NC type document. The advice of correction moves expenditures from one accounting code to another, or from one Budget Object Code to another. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

PR - Payroll
Summarized payroll charges from the NFC payroll interface will be recorded as a PR transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

PS - CAAPS Payroll
Payroll costs recorded in the State Department Interface. When the State Department file is interfaced monthly, payroll transactions are recorded as a PS transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report. (This will take effect in the 2nd Qtr of FY2000, prior to this the payroll was a DS transaction.)

PV - Payment Voucher
Payments made to vendors are recorded as a PV transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

RC - Receivers
Goods or services which have been received but not paid are recorded as an RC transaction. This document is used primarily used only at year end. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years), ITA 102 Cumulative Transaction Report, and ITA 673 Accruals by Organization Certification Report.

SN/SV- Standard Vouchers
Advice of Corrections, not referencing an obligation (MO or GO), are recorded as either a SN or SV type document. The advice of correction moves expenditures from one accounting code to another, or from one Budget Object Code to another. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

TD - Travel Advances
Employees who receive a travel advance directly from the NBC-Denver are recorded as a TD transaction. This transaction will be reported in the ITA200 - Aged Travel Advance Report.

TM - Travel Manager - Obligation
A travel order, created and processed through the Travel Manager program, is recorded as a TM transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report and ITA 102 Cumulative Transaction Report.

TO - Travel Order
Travel authorizations, not processed through Travel Manager, are recorded as a TO transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report and ITA 143 Unliquidated Obligations Report.

TP - Travel Related Payment Voucher
Payments made to travel agents for airline tickets and GBL's on PCS travel are recorded as a TP transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

TV - Travel Vouchers
Payments made to employees for travel vouchers are recorded as a TV transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

T2 - Travel Manager - Voucher
Payments made to employees for travel vouchers, created and processed through the Travel Manager program, are recorded as T2 transactions. This transaction will be reported in the ITA 100 - Itemized Transaction Report and ITA 102 Cumulative Transaction Report.

VS - Prompt Payment Interest
Interest paid under the prompt payment regulations will be recorded as a VS transaction. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.

YE - Year End Accrual
Special document used at the end of a fiscal year to record transactions which should be accrued. The YE transaction is reversed in the next fiscal year. This transaction will be reported in the ITA 100 - Itemized Transaction Report, ITA 101 Itemized Transaction Report (Prior Years) and ITA 102 Cumulative Transaction Report.