OFFICE OF FINANCIAL MANAGEMENT

Updated 10/05/2004

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ITA DEOBLIGATION PROCEDURES

The most efficient method of deobligating funds is for the requesting office to print a copy of the most recent ITA105 report, circle the document number and amount to be de-obligated, write "deobligate" or "cancel" in the margin, sign the page, and fax/mail it to the National Business Center (NBC). Verify that all payments related to an obligation have been submitted and paid before submitting a deobligation request. The ITA100 report may be useful for this purpose.
 

On purchase orders, if the receiving report (404 or 406) is marked as FINAL, then NBC will deobligate any remaining funds when the disbursement is made.
 

Travel obligations are handled a little differently. Marking FINAL in the upper right hand corner of the travel voucher will deobligate any remaining funds, except for GTA travel costs (that is the amount shown on block 11. A. of the travel order.) Airline tickets through Citibank are not processed at the same time the corresponding travel vouchers are procesed. Submitting the ITA105 report is a more reliable method of ensuring deobligation requests are processed.
 

For any type of obligating document (MO, TO, GO etc.), the recommendation is to view the
 

ITA105 report and forward a hard copy of it to NBC to deobligate balances.