Frequently Asked Questions
(Page 2)
B-Priority
ITA Secretariat must have a signed & dated copy of the response
that includes the control number. If you choose to respond by
phone, you must inform ITA Secretariat who made the call and who
they spoke to. If you respond via e-mail, please supply ITA
Secretariat with a printout of the e-mail response that includes the control
number.
Under Secretary
Correspondence
If the response is for the Under Secretary's
signature, submit the draft response using the WebCIMS Correspondence Tracking System.
If your office does not use WebCIMS, please send your draft response to the
ITASEC@ita.doc.gov address. As with "A" Priorities, you must submit a concurrence
sheet to the Secretariat.
For a response for an ITA official, submit a signed
& dated copy to the Secretariat that includes the control number. For more information and instructions,
please see the WebCIMS End-User Quick Reference Guide.
Congressional Correspondence
for Assistant Secretary or Deputy Assistant Secretary's signature
The Secretariat needs a signed & dated copy of the
response that includes the control number.
NOTE:
Drafters must route all prepared correspondence through their
area's contact.
Q.
What
procedure must be followed to request an
extension,
downgrade,
decontrol, or
transfer of correspondence for the Secretary's or
Deputy Secretary's signature?
Such
requests must be submitted to the ITA Secretariat in
writing. Please send your request for extension, downgrade, or
decontrol via e-mail to the
ITASEC@ita.doc.gov address, or fax the
request form to us at (202) 482-4770. You may also drop the request form
off to us in room 3821. If you need to have a document transferred, please
contact the ITA Secretariat via email at the above address, or call our office
on x5101. Please be sure to provide your area's
contact with a copy of your request. The correspondence
contact for your bureau will be notified
when the approval or disapproval of the request is received from
the Department's Executive Secretariat.
Q.
What types of correspondence are routed
through the Under Secretary's office?
(1) ITA-initiated documents (example, Decision and Information Memos) or any correspondence initiated by ITA. These will be assigned a "D" control number by the Department's Executive Secretariat. This correspondence must be sent to Dean Matlack or Dava Kunneman in Room 3855. They can be reached at (202) 482-1051 if you need more information.
(2) Briefing papers for submission to the Secretary.
(3) Scheduling proposals/recommendations for the Secretary.
(4) Departmental reports for submission to the White House.
NOTE: Please
provide ample copies of all reports to the Department's Executive
Secretariat.