GS-305-05 February 14, 1994
NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE
POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT
PARTS OR THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
The employee performs clerical work related to the processing of
incoming and outgoing mail and clerical work related to file
maintenance.
II. DUTIES AND RESPONSIBILITIES
Reads, analyzes, and routes materials to 150 or more discrete
organizational units which may have similar or overlapping
functions. The subject matter of materials may not be clearly
identifiable or may be scientific or technical in nature.
Processes incoming and outgoing mail and teletype messages in
accordance with agency and Postal Service requirements;
establishes new distribution patterns and codes, or updates old
patterns and codes; maintains suspense files for follow-up as
necessary.
Studies contents of incoming reports and correspondence which
concern complex and specialized matters. Materials vary in
format and require determinations regarding placement within the
filing systems. As required, conducts information searches for
reference materials or research related to specific programs.
Periodically reviews filed materials to determine if material
should be consolidated, have new classification, or be retired.
Examines materials to identify subject matter and assigns proper
classification from among numerous possibilities. Selects
relevant topics for cross referencing and indexing. Screens for
and separates materials related to special projects and programs.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-3 350 Pts.
Through knowledge of the functions performed within all of the
offices of the serviced organization in order to identify various
types of correspondence and to correctly route materials.
Knowledge of postal regulations for processing all types of mail,
including special category mail. Skill in the operation of
standard mail room equipment, such as envelope opening and
sealing machines, date stampers, binders, etc.
Thorough knowledge of the contents, arrangement, and filing
procedures for subject matter, historical, and numerical filing
systems used by the organization, including types and purposes of
documents kept presently and in the past.
Knowledge of the functions of the organization in order to locate
required materials in any of several possible locations and to
classify and cross reference materials accurately. Knowledge of
records management procedures for a variety of filing systems.
Knowledge of the organization's record transfer and archival
practices.
Factor 2 - Supervisory Controls FL 2-2 125 Pts.
Most work is performed independently. The supervisor approves
any deviations from established procedures and spot checks work
for accuracy and compliance with guidelines.
Factor 3 - Guidelines FL 3-3 275 Pts.
Guidelines consist of oral instructions and written guides, which
may not be applicable in every situation. Judgment is required
to determine which of the guides to apply in specific cases, and
to adapt procedures to accommodate unusual situations. Written
guides include mail and file management handbooks, classification
guides, office codes lists, and organization and telephone
directories.
Factor 4 - Complexity FL 4-3 150 Pts.
The work involves classifying, filing, cross-referencing, and
indexing of a variety of materials and a full range of mail
procedures for an organization consisting of 150 or more
subunits. A wide variety of materials are received, and
procedures differ according to the type of material or mail
processed. The subject matter of materials may not be clearly
identifiable or may be scientific or technical in nature. The
incumbent must make a thorough study of each item of
correspondence in order to determine the appropriate action.
Factor 5 - Scope and Effect FL 5-2 75 Pts.
Work is related to the prompt and efficient routing of private
and official correspondence and the filing, classification,
cross-referencing, and indexing of materials. The service
provided affects timeliness and reliability of services provided
by the units and offices serviced. The accuracy of
classification, indexing, and cross referencing determinations
affects the reliability of information provided to the serviced
units.
Factor 6 - Personal Contacts FL 6-2 25 Pts.
Contacts are with coworkers, employees in the units serviced, and
with Postal Service employees.
Factor 7 - Purpose of Contacts FL 7-1 20 Pts.
Contacts are for the exchange of information related to daily
work.
Factor 8 - Physical Demands FL 8-2 20 Pts.
Work requires long periods of standing, walking, stooping,
reaching and pulling. Lifting of materials over 50 pounds may be
required.
Factor 9 - Work Environment FL 9-1 5 Pts.
Work is performed in a typical mail room setting.
Total 1045 Pts.