GS-305-04 February 14, 1994
NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE
POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT
PARTS OF THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
The employee performs clerical work related to the processing of
incoming and outgoing mail and clerical work related to file
maintenance.
II. DUTIES AND RESPONSIBILITIES
Sorts mail addressed in a variety of ways for distribution to 150
or more delivery points; reads and classifies correspondence to
ensure proper distribution; obtains receipt signatures as
necessary. Records and controls incoming and outgoing
registered, insured, and certified mail; completes forms for
return to Post Office. Screens outgoing materials to assure that
they are in proper format and addressed in accordance with
appropriate regulations; returns or contacts originator to
resolve errors or discrepancies. Performs various related
clerical duties, such as rerouting misdirected mail, date
stamping, counting mail, screening priority items, and preparing
routing and control forms.
Conducts extensive searches for records when initial searches
have been unproductive. Determines which documents may exist
based on information from requestor and organization's record
keeping history; contacts subject matter experts when initial
searches are unsuccessful. Reads incoming correspondence and
associates material with previous correspondence or related
subject material; checks and assembles records prior to their
transfer to the records holding area; maintains up-to-date master
files on administrative materials, such as administrative
circulars or directives, and provides complete set upon request.
Functions as control point for incoming documents. Provides
totals and reports upon request.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-3 350 Pts.
Through knowledge of the functions performed within all of the
offices of the serviced organization in order to identify various
types of correspondence and to correctly route materials.
Knowledge of postal regulations for processing all types of mail,
including special category mail. Skill in the operation of
standard mail room equipment, such as envelope opening and
sealing machines, date stampers, binders, etc.
Thorough knowledge of the contents, arrangement, and filing
procedures for subject matter, historical, and numerical filing
systems used by the organization, including types and purposes of
documents kept presently and in the past. Knowledge of the
functions of the organization in order to locate required
materials in any of several possible locations, to classify and
cross reference materials accurately. Knowledge of records
management procedures for a variety of filing systems. Knowledge
of the organization's record transfer and archival practices.
Factor 2 - Supervisory Controls FL 2-2 125 Pts.
Most work is performed independently. The supervisor approves
any deviations from established procedures and spot checks work
for accuracy and compliance with guidelines.
Factor 3 - Guidelines FL 3-2 125 Pts.
Guidelines consist of numerous standing oral instructions and
written procedural guides, such as office code lists,
organization directories, and handbooks, which are applicable in
different work situations. The employee must use judgment in
selecting and applying the proper guide.
Factor 4 - Complexity FL 4-2 75 Pts.
The work involves a variety of mail processing and filing duties.
Procedures differ according to the type of mail processed and the
category of materials filed, indexed, or archived.
Factor 5 - Scope and Effect FL 5-1 25 Pts.
The purpose of the work is to provide efficient mail service to
units serviced and to facilitate the work of others who require
periodic access to files and materials. The promptness and
accuracy of the work affects the general efficiency of the units
serviced.
Factor 6 - Personal Contacts FL 6-2 25 Pts.
Contacts are with coworkers, employees in the units serviced, and
with Postal Service employees.
Factor 7 - Purpose of Contacts FL 7-1 20 Pts.
Contacts are for the exchange of information related to daily
work.
Factor 8 - Physical Demands FL 8-2 20 Pts.
Work requires long periods of standing, walking, stooping,
reaching and pulling. Lifting of materials over 50 pounds may be
required.
Factor 9 - Work Environment FL 9-1 5 Pts.
Work is performed in a typical mail room setting.
Total 770 Pts.