GS-305-03 February 14, 1994
NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE
POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT
PARTS OF THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
The employee performs clerical work related to the processing of
incoming and outgoing mail and clerical work related to the
filing and systematic arrangement of records for storage and
reference purposes.
II. DUTIES AND RESPONSIBILITIES
Sorts incoming mail into at least 20 or more categories, such as
distribution points, office, or organizational designations.
Records and controls incoming and outgoing registered, insured,
and certified mail; completes forms for return to Post Office.
Delivers mail throughout the organization; picks up outgoing
mail.
Processes outgoing mail. Screens outgoing materials to assure
that they are in proper format and addressed in accordance with
appropriate regulations; returns mail or contacts originator to
resolve errors or discrepancies. Prepares prescribed forms and
control sheets; pouches or wraps materials as necessary.
Distributes internal documents and obtains receipt signatures as
necessary.
Receives materials, arranges them in specified order, and places
them in files under subject headings; prepares cross-references
as necessary to relate files to materials previously received or
to materials in other storage areas and to indicate receipt of
new or related materials. Assists users in locating files or
materials; prepares charge-out cards. Conducts special searches.
Performs a variety of related filing duties, such as assuring
protection of contents of files, adjusting file storage, and
participating in records inventories and reviews. Identifies
materials that have been separated from or belong in files and
places them in proper location within files.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-2 200 Pts.
Knowledge of the organizational structure in order to process and
distribute incoming and interoffice mail.
Knowledge of postal regulations for processing all types of mail,
including special category mail.
Skill in the operation of standard mail room equipment, such as
envelope opening and sealing machines, date stampers, binders,
etc.
Knowledge of the functions within the areas serviced. Knowledge
of alphabetical, numerical, and subject category filing systems
sufficient to sort, organize, and file a variety of materials,
records, and files.
Knowledge of security procedures and access requirements.
Knowledge of cross-referencing systems, classification guides,
and indexes maintained by the unit.
Factor 2 - Supervisory Controls FL 2-2 125 Pts.
Most work is performed independently. The supervisor approves
any deviations from established procedures and spot checks work
for accuracy and compliance with guidelines.
Factor 3 - Guidelines FL 3-1 25 Pts.
Guidelines are both written and oral and provide specific
instructions and procedures to be followed. Instructions are
easily memorized and little interpretation is necessary.
Situations not covered by specific guidelines are referred to the
supervisor.
Factor 4 - Complexity FL 4-2 75 Pts.
The work involves a variety of mail processing and filing duties.
Procedures differ according to the type of mail processed and the
category of materials filed.
Factor 5 - Scope and Effect FL 5-1 25 Pts.
The purpose of the work is to provide efficient mail service to
units serviced and to facilitate the work of others who require
periodic access to files and materials. The promptness and
accuracy of the work affects the general efficiency of the units
serviced.
Factor 6 - Personal Contacts FL 6-2 25 Pts.
Contacts are with coworkers, employees in the units serviced, and
with Postal Service employees.
Factor 7 - Purpose of Contacts FL 7-1 20 Pts.
Contacts are for the exchange of information related to daily
work.
Factor 8 - Physical Demands FL 8-2 20 Pts.
Work requires long periods of standing, walking, stooping,
reaching and pulling. Lifting of materials over 50 pounds may be
required.
Factor 9 - Work Environment FL 9-1 5 Pts.
Work is performed in a typical mail room setting.
Total 520 Pts.