GS-305-02 February 14, 1994
NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE
POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT
PARTS OF THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
The employee performs clerical work related to the processing of
incoming and outgoing mail and record keeping related to mail
duties and clerical work related to the filing and systematic
arrangement of records for storage and reference purposes.
II. DUTIES AND RESPONSIBILITIES
Collects, sorts, and delivers mail, documents, papers and other
materials on an established route and time schedule to mail
points to assigned offices. Assists in the processing of
outgoing mail; logs data regarding receipt and dispatch of mail
as requested for work measurement data and special reports.
Receives materials, arranges them in alphabetical or other
specified order, and places them in files under established
subject file headings. Prepares cross-reference as necessary to
relate files to materials previously received, to materials in
other storage areas, and to indicate receipt of new or related
materials. Assists users in locating and obtaining files;
prepares charge-out cards for removed files and materials.
Identifies materials that have been separated from or belong in
files and places them in proper location within files.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-1 50 Pts.
Knowledge of organization mail sorting, collection, and delivery
procedures. Knowledge of outgoing mail procedures in order to
sort and process normal categories of mail; skill in the
operation of standard mail room equipment, such as envelope
opening and sealing machines, date stampers, binders, etc.
Familiarity with filing procedures involving the chronological,
alphabetical, or other specific arrangement of files and
materials.
Factor 2 - Supervisory Controls FL 2-2 125 Pts.
Most work is performed independently. The supervisor approves
any deviations from established procedures and spot checks work
for accuracy and compliance with guidelines.
Factor 3 - Guidelines FL 3-1 25 Pts.
Guidelines are both written and oral and provide specific
instructions and procedures to be followed. Instructions are
easily memorized and little interpretation is necessary.
Situations not covered by specific guidelines are referred to the
supervisor.
Factor 4 - Complexity FL 4-1 25 Pts.
Sorting and routing procedures for mail involve few categories,
and actions to be taken are easily discerned. It is not
necessary to read material to determine routing.
Filing involves repetitive tasks related to the sorting and
filing of materials in a pre-established order; deviations are
rare.
Factor 5 - Scope and Effect FL 5-1 25 Pts.
The purpose of the work is to provide efficient mail service to
units serviced and to facilitate the flow of materials to and
from the file unit. The promptness and accuracy of the work
affects the general efficiency of the units serviced.
Factor 6 - Personal Contacts FL 6-2 25 Pts.
Contacts are with coworkers, employees in the units serviced, and
with Postal Service employees.
Factor 7 - Purpose of Contacts FL 7-1 20 Pts.
Contacts are for the exchange of information related to daily
work.
Factor 8 - Physical Demands FL 8-2 20 Pts.
Work requires long periods of standing, walking, stooping,
reaching and pulling. Lifting of materials over 50 pounds may be
required.
Factor 9 - Work Environment FL 9-1 5 Pts.
Work is performed in a typical mail room setting.
Total 320 Pts.