GS-0525-05 February 8, 1994
NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE
POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT
PARTS OF THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
Provides technical support for a variety of payments and accounts
which generate a limited variety of transactions, or require less
than the full range of accounts, or require few subdivisions.
II. MAJOR DUTIES AND RESPONSIBILITIES
Typical assignments include but are not limited to classifying
transactions affecting control and subsidiary accounts;
establishing, maintaining and reconciling accounts; verifying
availability of funds and appropriation codes; closing accounts
and preparing reports and statements; and analyzing accounting
data.
Receives, reviews, codes and processes transactions involving
multiple or varied journals or subsidiary ledgers. Reconciles
obligation and expenditure documents; computes charges and
adjustments. Establishes and maintains controls to prevent over-
obligation of funds.
Analyzes error listings, identifies error source, corrects
entries, and reprocesses transactions. Reconciles reports,
records, and accounts. Traces errors, and makes necessary
adjustments.
Assists in reviewing overdue, suspense, and unliquidated and/or
overdue obligations and accounts payable items; initiating action
to clear or resolve account. Contacts accounting and operating
staff in serviced organizations to obtain status of transactions;
liquidates obligation account and de-obligates funds when
appropriate.
Assists in preparing estimates for recurring charges such as
utilities, communications, or supplies.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-3 350 pts.
Knowledge of existing accounting systems, standard accounting
codes, classifications, and terminology; DOC and serviced
organization accounting policies, procedures, and requirements;
and the ability to apply various accounting methods, forms and
techniques to classify accounting transactions, and maintain and
reconcile records.
Knowledge of bookkeeping and accounting methods, documents,
codes, terms, and techniques to classify, verify, obligate, and
reconcile a variety of expenditure and collection transactions in
manual and/or automated systems.
Knowledge of appropriations and allotments for a variety of
financial obligations and debits.
Knowledge of client organizations' accounting structure and
automated system(s).
Factor 2 - Supervisory Controls FL 2-2 125 pts.
The supervisor provides instructions for new procedures, policies
or regulations, and unusual assignments. Employee performs
recurring work independently. Work is spot checked for accuracy
and compliance with guidelines. Technical guidance may also be
provided by more experienced office staff.
Factor 3 - Guidelines FL 3-2 125 pts.
Guidelines consist of regulations, agency accounting manuals,
local procedures and directives, and instructions for computer
terminal operation. Judgment is required to recognize
differences among similar situations, and to locate, identify,
select and apply appropriate guidance. The guides can be applied
to virtually all given assignments.
Factor 4 - Complexity FL 4-3 150 pts.
The employee determines the accounts affected by transactions,
reconciles records, prepares required documentation and reports,
and performs other duties related to account maintenance. Many
of the accounting transactions and data are varied and involve
varying types of advanced or deferred payments, numerous
modifications, or multiple funds. There are many possible
sources of error; preparing statements and reports may require
extensive searching to identify, select and convert data which
are not always comparable.
Factor 5 - Scope and Effect FL 5-2 75 pts.
The purpose of the work is to provide technical support for
accounts which generate a variety of transactions. The work
affects the timeliness of payments on accounts, and the accuracy
of the financial records of client offices.
Factor 6 - Personal Contacts FL 6-2 25 pts.
Contacts are with accounting and operating personnel of the
client offices, other federal agencies, and vendors.
Factor 7 - Purpose of Contacts FL 7-1 20 pts.
The contacts are to exchange or clarify information, and to
ensure prompt processing of documents.
Factor 8 - Physical Demands FL 8-1 5 pts.
Work is primarily sedentary. May be required to lift and move
files/printouts.
Factor 9 - Work Environment FL 9-1 5 pts.
The work is performed in an office setting.
TOTAL = 880 pts.