GS-0525-02 February 8, 1994
NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE
POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT
PARTS OF THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
Provides basic clerical support for accounting functions. Works
with more experienced staff providing all or some of the
following recurring duties.
II. MAJOR DUTIES AND RESPONSIBILITIES
Maintains accounting records. Examines, verifies, and checks
completeness and accuracy of financial documents. Assures
documents have proper approvals. Corrects clerical errors.
Determines accounts affected and required debit/credit entries.
Files documents.
Enters data into manual/automated systems and account records,
and maintains accounts.
Reviews records and source documents to identify causes of
discrepancies; and determines entries required to balance
accounts.
Receives formal and/or on-the-job training in the functions and
operations of the organization, agency policies, regulations, and
the specialty of the unit.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-2 200 pts.
Knowledge of accounting transaction documents, codes, and
procedures to review documents, correct errors and process
actions; and office procedures for same.
Skill in basic arithmetic functions to verify computations.
Ability to understand relationships between numbers, accounts and
organizations.
Factor 2 - Supervisory Controls FL 2-1 25 pts.
The supervisor provides detailed instructions for all
assignments. The employee asks for additional guidance as
required. Work is reviewed in progress to ensure compliance with
procedures and understanding.
Factor 3 - Guidelines FL 3-1 25 pts.
Guidelines consist of regulations, agency accounting manuals,
local procedures and directives, and instructions for computer
terminal operation. Standard and detailed procedures and
instructions cover assignments. Specific instructions are
provided for new assignments. Any situation not covered by
guidance or that may require deviation from procedures is
referred to the supervisor.
Factor 4 - Complexity FL 4-1 25 pts.
Tasks are repetitive, usually involving similar expenditures,
charges and receipts which require a uniform approach in the
examining and handling of documents. There are few problems
identifying discrepancies or necessary adjustments.
Factor 5 - Scope and Effect FL 5-1 25 pts.
The purpose of the work is to provide basic clerical support for
accounting functions. Completed documents and data compiled
facilitate the work of other unit staff members.
Factor 6 - Personal Contacts FL 6-1 10 pts.
Contacts are with employees within the immediate office and with
offices submitting actions.
Factor 7 - Purpose of Contacts FL 7-1 20 pts.
The contacts are to exchange or clarify information, and to
ensure prompt processing of documents.
Factor 8 - Physical Demands FL 8-1 5 pts.
Work is primarily sedentary. May be required to lift and move
files/printouts.
Factor 9 - Work Environment FL 9-1 5 pts.
The work is performed in an office setting.
TOTAL = 340 pts.