NOTE: THE SENTENCE IN PART I DESCRIBING THE PURPOSE OF THE POSITION AND PARTS II AND III IN THEIR ENTIRETY ARE PERMANENT PARTS OF THE LIBRARY AND MAY NOT BE CHANGED OR EDITED IN ANY WAY.
I. INTRODUCTION
This position is located in
The employee performs clerical work related to the processing of incoming and outgoing mail and record keeping related to mail duties.
II. DUTIES AND RESPONSIBILITIES
Sorts incoming mail into at least 20 or more categories, such as distribution points, office, or organizational designations. Records and controls incoming and outgoing registered, insured, and certified mail; completes forms for return to Post Office. Delivers mail throughout the organization; picks up outgoing mail.
Processes outgoing mail. Screens outgoing materials to assure that they are in proper format and addressed in accordance with appropriate regulations; returns mail or contacts originator to resolve errors or discrepancies. Prepares prescribed forms and control sheets; pouches or wraps materials as necessary.
Distributes internal documents and obtains receipt signatures as necessary.
III. FACTOR LEVELS
Factor 1 - Knowledge Required by the Position FL 1-2 200 Pts.
Knowledge of the organizational structure in order to process and distribute incoming and interoffice mail.
Knowledge of postal regulations for processing all types of mail, including special category mail.
Skill in the operation of standard mail room equipment, such as envelope opening and sealing machines, date stampers, binders, etc.
Factor 2 - Supervisory Controls FL 2-2 125 Pts.
Most work is performed independently. The supervisor approves any deviations from established procedures and spot checks work for accuracy and compliance with guidelines.
Factor 3 - Guidelines FL 3-1 25 Pts.
Guidelines are both written and oral and provide specific instructions and procedures to be followed. Instructions are easily memorized and little interpretation is necessary. Situations not covered by specific guidelines are referred to the supervisor.
Factor 4 - Complexity FL 4-2 75 Pts.
The work involves a variety of mail processing duties. Procedures differ according to the type of mail processed.
Factor 5 - Scope and Effect FL 5-1 25 Pts.
The purpose of the work is to provide efficient mail service to units serviced. The promptness and accuracy of the work affects the general efficiency of the units serviced.
Factor 6 - Personal Contacts FL 6-2 25 Pts.
Contacts are with mail room coworkers, employees in the units serviced, and with Postal Service employees.
Factor 7 - Purpose of Contacts FL 7-1 20 Pts.
Contacts are for the exchange of information related to daily work.
Factor 8 - Physical Demands FL 8-2 20 Pts.
Work requires long periods of standing, walking, stooping, reaching and pulling. Lifting of materials over 50 pounds may be required.
Factor 9 - Work Environment FL 9-1 5 Pts.
Work is performed in a typical mail room setting.
Total 520 Pts.